For each proposal I am to read and review and score each on a specific "scoring sheet" provided by the Ryan White Foundation. The first section is scoring the Narrative portion of each proposal (all together this section is worth 30 points). I judge each narrative based on how concise and clear each narrative is at describing the capabilities of the proposal to satisfy the requirements set forth by the RWF. This includes the activities, accomplishments, coordination with other agencies, and a specific quality improvement plan. This section should show the effectiveness of the project.
The next section for scoring is entitled "provision for effective evaluation of the program work plan". This section is worth 20 of the total points and judges the technical soundness and feasibility of the work plan introduced throughout the proposal.
The next section is the Budget and Budget Narrative and is worth another 20 points. The section is meant to show the cost effectiveness of the proposed work plan. This section should include the number of people the plan will serve, the feasibility and cost effectiveness of the plan, and it should remain consistent with the budget.
The next section shows the geographic impact if the proposal. This section evaluates the adequate evaluation of need by the community, available services, current and projected consumers receiving these services, and the number of cases this work will solve.
The last section to score is that the proposal includes collaboration with other agencies. this section is specifically important since it must include the evidence of collaboration and include a quality improvement plan.
Following this scoring sheet not only provides the RWF a basic knowledge of that each proposal meets their requirements but also provides me (the evaluator) specific aspects to look for and has given me a better understanding on the structure of these documents.
These evaluation sheets seemed to have helped you in becoming familiar with and easing you into each proposal. Just out of curiousity though, with your academic traning in technical communication, did you ever find yourself inadvertingly analyzing the wording or design of the evaluation sheets or did they adhere to what you have learned about effective documents?
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